Team Assistant - Timberland Global Apparel

Beschreibung

This entry level position is responsible for providing general administrative support and project coordination for assigned senior management which includes, but not limited to, document preparation, travel arrangements, and calendar management.

Timberland is looking for an exceptional Team Assistant to join our Global Apparel team based in Stabio, Switzerland.

Let’s Talk about the Role

In this role you will assist the Timberland Global Apparel VP and the EMEA Corporate Communication Team on day-to-day operations, including organizing and maintaining their agenda, booking travel, managing communications, processing invoices and expense notes. In addition, you will support the Apparel Category Directors in travel booking, expense notes, tracking departmental budget and creating seasonal product catalogs.

How You Will Make a Difference

Be a first point of contact for those wishing to connect with the VP Global Apparel.

Maintain VP calendar, plan and arrange meetings according to changing demands of the business.

Organize and create an agenda for the weekly Apparel Leadership Meeting. Take notes and share with attendees as a follow up.

Drive Global Brand presentations on behalf of the Leadership team and circulate content with the audience as a follow up.

Arrange business travel and track booking process/expenses notes on behalf of the VP Apparel and Apparel Category Directors.

Raise invoices for business related services & consultancy. Process and track accordingly.

Track the department budget in conjunction with the Finance Manager and coordinate a quarterly review with the VP Apparel and Apparel Leadership Team.

Oversee the creation of the Seasonal Product Catalog for Apparel & Bags enabling cross-collaboration with internal partners to ensure successful implementation. Communicate timeline for inputs, reviews and updates cross functionally to ensure completion within deadline.

Collect and distribute post for the Apparel Leadership Team, connect with office services team/reception to arrange couriers and manage deliveries inclusive of all recorded tracking administration.

Facilitate guest visits including travel arrangements and refreshments.

Organize team events.

How you will do it:

With an understanding of the organization needs and the day to day demands of the Global Apparel business

By supporting the Global Apparel Leadership team in ensuring efficient workflow, effective meetings, and clear communication.

By assisting the Global Apparel Leadership team in the coordination of travel, events, and visits from external guests.

Skills for Success

You are a highly organized individual who supports the Apparel Leadership team work effectively to deliver strong results. You will build strategic work relations with trust, collaboration, and commitment. In assisting the VP Apparel, you will contribute to a successful team by facilitating effective communication and efficient day to day planning.

Experience: 1-3 years of experience in a similar role; preferably working with executives in a global organization.

Strong Microsoft Office Skills desired (Outlook, Excel, PowerPoint)

Education: High school diploma or general education degree required. Bachelor's degree in Business preferred

Languages: Fluent English essential, additional language is a plus.

Detail oriented and highly organized with excellent time management.

Ability to work independently, manage varying workloads and meeting deadlines.

Excellent verbal and written communication skills

Analytical mindset with an understanding of financial budgeting.

Approachable and confident with the ability to collaborate with individuals from a variety of functions and backgrounds.

VF is a global apparel company connecting people to the lifestyles they cherish through our family of iconic brands. At the heart of our journey lies our purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It’s the reason we come to work every day. Our purpose unites us and leads us to pursue our goals, together. This is our calling. Learn more at vfc.com

What’s in it For You

We’re in the business of unleashing human potential, driven by the ideas, energy and commitment of our people. That’s why we offer comprehensive benefits that encourage mental, physical and financial well-being for all VF associates. When it comes to benefits, we’re the total package.

A supportive feedback-based culture where respect and integrity guide us in what we do

An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together

Be part of an iconic lifestyle brand in a multi brand, multi countries organization

On site gym offering health and well-being initiatives

A discount card with 50% on all VF brands

Break out areas offering complimentary hot drinks

Free to Be, Inclusion & Diversity

As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

As an equal opportunity and affirmative action employer, VF is committed to support disadvantaged groups whilst providing equal opportunities for both VF associates and applicants alike.

If you like what you have read and want to join our team then we would like to hear from you!