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Junior Office Manager São Paulo

São Paulo

Vacancy opened 10-02-2020

Description

Company Description

BlaBlaCar’s vision is to bring fairness, freedom and fraternity to the world of travel. 

BlaBlaCar was created in 2006 with one dream in mind: fill the millions of empty seats on the road to create an efficient, affordable and friendly way to travel. Today, our global, trusted community counts 75 million members in 22 countries, enabling a smarter, large scale and truly sustainable transport network. 

Born from a simple idea of people sharing their rides, BlaBlaCar’s ambition is to become the go-to marketplace for shared road mobility. We offer long distance carpooling service, a commuting carpooling service, and since 2018  a marketplace bus service too. A filled bus emits one third of the emissions per passenger kilometer as an average car. So we want to fill those seats too! 

In 2018, 84 million travellers used BlaBlaCar globally saving 1.6 million tons of CO2. Meanwhile we enabled human connections, bringing people closer together in more ways than one with 87% of members say that carpooling is an enriching experience. 

BlaBlaCar offers a truly and unique international environment with a team counting 35 nationalities,  serving a global member-base from 8 offices in Berlin, Kiev, Madrid, Milan, Moscow, Paris (HQ), São Paulo, Warsaw. English is the official spoken language across BlaBlaCar. We are privately-held and founder-led. Our team of 500 employees is entrepreneurial, passionate, and fundamentally mission-driven. 

Job Description

BlaBlaCar Brazil reached a point in which the administrative needs - human resources, finance, facilities - need to be addressed by a dedicated professional. We are a team of 15 (and growing) people looking for a stellar team member who can 'make our office functional' in partnership with several stakeholders in France (finance and human resources teams) and Brazil (local team, accountants, landlords or coworking spaces and other suppliers).

Your main recurring missions:

Human Resources:

  • Be the liaison between the Paris HR team and the local accountants, making sure all the processes and documentation related to payroll, admission, termination, vacation etc. are done properly. We're not looking for a pure HR analyst who will actually execute the HR tasks - this is the accountants' role; we want someone who coordinates the processes
  • Organize the logistics of team events (offsites, Christmas dinner, etc.)

Finance/Accounts Payable:

  • Create payment requisitions and receipts in our ERP
  • Organize bills and invoices so our accountants can pay for them
  • Support Country Manager in G&A (General and Administrative) budget planning, reporting and controlling

Facilities/Office management:

  • Manage purchase of office supplies
  • Organize physical documents (contracts, NDAs, receipts, etc.)
  • Improve office organization and look & feel
  • Buy groceries online for the office

Others:

  • Help with expense reimbursement reporting
  • Manage courier, notary and post office demands

Qualifications

  • 2+ years of experience with HR, office management, finance, event management or secretary work
  • Bachelor degree or similar
  • Good Excel and Word skills
  • Technology and internet savviness
  • Relevant knowledge of HR and finance processes 
  • Excellent written and verbal communication
  • Fluent English - Portuguese a plus

Additional Information

A few practical details about the role:

  • Start: As soon as you are ready!
  • Location: São Paulo, Brazil
  • Contract: long-term contract 
  • Compensation: aligned with market standards and your experience

What we offer all of our employees

  • The opportunity to have a meaningful impact, building a CO2-saving global travel network enabling strong human connections too
  • A strong “Fun & Serious” company culture  
  • State-of-the-art office spaces, in a great location
  • A start-up spirit grounded in agility & teamwork 
  • Bi-Weekly team-all BlaBlaTalks to learn from each other
  • Weekly Tech Demos, so that we’re all up to date with where our product stands
  • Free carpooling to live our value “Be The Member”. 

What's next

If you are ready to join our exciting journey, please apply below. You may upload your resume in French or English, in PDF format. You will have to answer a few questions in French.We will review your application within the next two weeks. If your profile fits our requirements, we will send you a video test. We will then invite you for various interviews with our Community Relations Team.

Please note that only complete applications will be reviewed by our hiring team and that all your information will be kept confidential.

BlaBlaCar is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

common.workspaces

Benefits

BlaBlaBreak: yearly activity gathering all local team for a weekend together.
BlaBlaBreak: yearly activity gathering all local team for a weekend together.
BlaBlaParty
BlaBlaParty
BlaBlaSwap: yearly office swap in another BlaBlaCar office of your choice
BlaBlaSwap: yearly office swap in another BlaBlaCar office of your choice
BlaBlaTime: weekly global meeting where each team presents its main focus and activities
BlaBlaTime: weekly global meeting where each team presents its main focus and activities
Breakfast
Breakfast
Holidays
Holidays
International Weeks: each six months all local teams get together in the Paris HQ for a week
International Weeks: each six months all local teams get together in the Paris HQ for a week
Onboarding Week in Paris HQ
Onboarding Week in Paris HQ
Team Building Weekend
Team Building Weekend

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