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Office Manager

? Accounting
? Flight
? MS Office
? Project Management
RECRUITER'S INSIGHTS
HIGHLY COMPETITIVE
Applications
58
Avg. Experience
9 years, 7 months
Most common skills
Project Management (+2 )
  • Accounting
  • MS Office

Description

What you will be doing 

This is a fantastic opportunity to be part of a major disruptive innovation in financial services. Reporting to the October Italy CEO and functionally to the Group CFO and CHRO, you will be responsible for many aspects of the proper functioning of the office, its coordination and supervision and will represent the privileged interlocutor of the employees.


Your responsibilities will encompass that of Office Management, Accounting and HR as well as some operational tasks and will include:


Office management

  • Management of aspects concerning the proper functioning of the office: suppliers (incl. review and negotiation), logistics, Internet and telephony 
  • Inventory and supply management of stationary and equipment 
  • Travel management: hotel reservations / flight tickets / train tickets 
  • Company’s internal events organisation 
  • CEO’s and top management appointments and room reservations management 


Billing / Accounting

  • Acting as the interface between the Group CFO and the local accounting firm 
  • Suppliers’ invoices and payments recording 
  • Bank wire transfers preparation and processing 
  • Invoices recording and tracking into the suppliers table 
  • Monthly accounts entering and verifying into the suppliers table 
  • Partnership contracts management: filing, storage, scanning and mailing 
  • Settlement notices monthly cutting and filing for the Investors Relations department 


Administration

  • Switchboard management 
  • Information to potential lenders and borrowers 
  • Call filtering for Management 
  • Postal mail 
  • Incoming postal mail retrieval / distribution (among staff) 
  • Outgoing mail remittance for postage and mailing 
  • Expense reports / time off 
  • Employees’ expense reports processing 
  • Employees’ leave of absence sheets classification 
  • October presentation documents production: printing and binding 


Operational tasks

  • KYC: Processing / verification of lenders’ identification documents 
  • Information and documents verification provided by new borrowers 


HR

  • Responsible for local HR administrative matters (new employees declarations, social matters, …) 
  • Lead recruiter for junior positions 


Desired experience

  • Between 5-10 years’ experience in a similar role 


Knowledge and skills

  • General Management studies, or a relevant similar experience in Office Management or HR role 
  • Proficiency in the MS Office Pack and good IT skills 
  • Ability to use new software (e.g. Slack, web banking software) 
  • Italian native with fluency in English, proficient level of French is a plus 
  • Excellent organisational and time management skills 
  • Attention to detail 
  • Capacity to prioritise tasks and adapt to changing workloads 
  • Problem-solving skills and project management ability 
  • Ability to liaise well with others and have a sense of service 
  • Strong oral and written communication skills 
  • Ability to work on your own initiative 


Your Benefits

  • We offer a competitive benefits package including health and life insurance and restaurant tickets. October Italia offices are centrally located. 


How to apply

If you are interested in this position and feel that you have the relevant skills and experience, please send your CV together with a cover letter detailing your suitability and salary expectations (all documents in English).

common.workspaces

Benefits

Life and disability insurance
Life and disability insurance
We care for our own (international health coverage for employee and family)
We care for our own (international health coverage for employee and family)
We celebrate Birthdays
We celebrate Birthdays
We ensure your are well fed (Restaurant tickets)
We ensure your are well fed (Restaurant tickets)
We make sure you are not dehydrated (free coffee, tea and water)
We make sure you are not dehydrated (free coffee, tea and water)

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