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Junior Executive Assistant

Milan

Vacancy opened 11-04-2019

External Relations
MS Office
Press Relations
RECRUITER'S INSIGHTS
HIGHLY COMPETITIVE
Applications
243
Avg. Experience
4 years, 1 months
Most common skills
Marketing (+2 )
  • Windows
  • MS Office

Description

OneTray, by leveraging a proprietary technology, designs and manufactures fully customizable, RFID-enabled, airport security trays based on both airports needs and brand partnerships. With sleek trays and secure technology, OneTray seeks to improve the passenger experience at security checkpoints across the globe. At the same time, OneTray has developed a new media platform at exclusive airports to reach millions of travelers in a unique and unconventional way.

Position description:

We are seeking talented and motivated people to join our team in Milan and help us grow the business globally. We are a young and ambitious team, formed by people with a strong entrepreneurial and global mindset, results-oriented and determined to make an impact in the travel industry.

Key responsibilities and deliverables:

  • Manage managing director’s extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
  • Be able to confidently interact with experienced C level executive assistants and senior managers to set up meeting; 
  • Arrange travel and hotel accommodations for the rest of the team; 
  • Prepare expense notes; 
  • Inventory and supply management of stationary, office equipment and food supplies; 
  • Maintain the office condition and arrange necessary repairs; 
  • Provide general support to visitors; 
  • Address employees queries regarding office management issues; 
  • Plan in-house or off-site activities, like parties, celebrations and conferences; 

Skills and qualification:

  • Highly self-motivated candidate with minimum of 3+ years of experience as Assistant reporting directly to senior management;
  • Exceptional interpersonal, communication and time management skills; 
  • Strong organizational skills: perform and prioritize multiple tasks with excellent attention to detail;
  • Proactive approaches to problem-solving and creative mind with an ability to suggest improvements; 
  • Proven ability to handle confidential information with discretion; 
  • Expert level written and verbal communication skills; 
  • Fully fluent spoken and written English; 
  • Proficiency in Microsoft Office and mobile devices. 

Why You'll Love Working at OneTray...

  • We are the first and most advanced security tray manufacturer worlwide working with top notch airports, venues (expo, olimpic games, museums) and stations globally. We are building a new worlwide sponsorship platform, improving at the same time the passengers’ experience. We are an innovative player in the fast growing aviation industry
  • We are a purpose-driven organization with a vision to improve the passengers experience 
  • We work together to achieve our mission with humility and genuine respect for each member of our team 
  • We are smart, innovative, and inspiring changemakers 
  • Transparency, honesty and capability to deliver effectively earn us the trust of each other and our partners and clients 
  • We feel with our users and are committed to being their true ally in their travels around the globe 
  • We’re all in for having fun, living well, and promoting positive attitude. We’re proving that you can work hard and be happy 
  • A smart, experienced leadership team that wants to do it right and is open to new ideas 

common.workspaces

Benefits

Flexible working hours
Flexible working hours
Fresh food and snack available
Fresh food and snack available
Fun & casual working atmosphere
Fun & casual working atmosphere
Significant global career growth opportunities in a fast-growing business
Significant global career growth opportunities in a fast-growing business

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