Junior Executive Assistant

Description

Position description:

We are seeking talented and motivated people to join our team in Milan and help us grow the business globally. We are a young and ambitious team, formed by people with a strong entrepreneurial and global mindset, results-oriented and determined to make an impact in the travel industry.

Key responsibilities and deliverables:

• Manage managing director’s extremely active calendar of appointments: schedule meetings, book business trips arranging detailed travel plans, itineraries and agenda;
  
• Be able to confidently interact with experienced C level executive assistants and senior managers to set up meeting; 
• Arrange travel and hotel accommodations for the rest of the team; 
• Prepare expense notes; 
• Inventory and supply management of stationary, office equipment and food supplies; 
• Maintain the office condition and arrange necessary repairs; 
• Provide general support to visitors; 
• Address employees queries regarding office management issues; 
• Plan in-house or off-site activities, like parties, celebrations and conferences; 

Skills and qualification:

• Highly self-motivated candidate with minimum of 3+ years of experience as Assistant reporting directly to senior management;
  
• Exceptional interpersonal, communication and time management skills; 
• Strong organizational skills: perform and prioritize multiple tasks with excellent attention to detail;
• Proactive approaches to problem-solving and creative mind with an ability to suggest improvements; 
• Proven ability to handle confidential information with discretion; 
• Expert level written and verbal communication skills; 
• Fully fluent spoken and written English; 
• Proficiency in Microsoft Office and mobile devices. 

Why You'll Love Working at OneTray...

• We are the first and most advanced security tray manufacturer worlwide working with top notch airports, venues (expo, olimpic games, museums) and stations globally. We are building a new worlwide sponsorship platform, improving at the same time the passengers’ experience. We are an innovative player in the fast growing aviation industry
  
• We are a purpose-driven organization with a vision to improve the passengers experience 
• We work together to achieve our mission with humility and genuine respect for each member of our team 
• We are smart, innovative, and inspiring changemakers 
• Transparency, honesty and capability to deliver effectively earn us the trust of each other and our partners and clients 
• We feel with our users and are committed to being their true ally in their travels around the globe 
• We’re all in for having fun, living well, and promoting positive attitude. We’re proving that you can work hard and be happy 
• A smart, experienced leadership team that wants to do it right and is open to new ideas