Workplace Operations Coordinator

Creata il 22-04-2019

Location Irvine

POSIZIONE CHIUSA Candidati ora

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Descrizione

About Houzz

Houzz is the leading home renovation and design platform in the world. We have a highly engaged community of over 40 million unique monthly users who leverage our technologies to find inspiration for their next project, connect with over 2.1 million home design professionals and discover products in the Houzz Shop.

About The Role

As a Workplace Operations Coordinator you will be accountable for managing the day-to-day operations of the office. You are the point person for office amenities and supplies while maintaining relationships with outside vendors to keep the office running. You pride yourself on your attention to detail, organization skills and ability to respond quickly. You understand that the little things can make a big difference in an employees’ day. You are a key member of the Workplace Operations team ensuring that the office is running smoothly and efficiently.

What You'll Do

Responsible for receiving and sorting all mail and managing incoming and outgoing packages and delivering including shipping items to other Houzz locations, etc.

Issue vehicle parking paperwork; ensure completion; maintain parking lists as needed

Maintain a complete and current file of office photos

Maintain accurate sets of floor plans and seating charts

Inventory management of office supplies working within the allocated budget

Manage all aspects of breakroom ordering, stocking, and general experience

Oversee room scheduling through the Eventboard booking platform; partner with People Experience and other departments for all meeting set-up and take-down

Maintain relationships with landlords, vendors (janitorial, security, indoor plants,etc.), and internal partners such as IT, People Services, and People Experience.

Manage tickets to resolve building maintenance issues; act immediately to resolve emergencies

Adherence and implementation of existing and new policies

Maintain appearance and organization of all conference and storage rooms

Manage equipment warranties, warranty repair, basic information including equipment schedules and unit serial numbers

Position will also include various ad-hoc projects and administrative tasks required to support the business throughout the year

Provide backup coverage for front desk reception

At a Minimum, We'd Like You to Have

A minimum of 2+ years of administrative support experience; experience within a tech or startup environment strongly preferred

Intermediate skills with Microsoft Office Suite products such as Word, Excel, Powerpoint

Ability to solve problems and ask clarifying questions to ensure understanding

Passionate about creating experiences and programs grounded by efficiency

Friendly and positive demeanor, can-do attitude