Office Assistant オフィスアシスタント

Creata il 24-05-2018

Ort Tokyo

Vacancy geschlossen Bewerben sie sich jetzt

Beschreibung

Houzz is looking for a full-time, energetic Office Assistant who is a natural self-starter with strong organisational skills and thrives in a busy, fast-paced environment. The ideal candidate will have a strong grasp of facilities management as well as computer software and technology, but also enjoy interacting with co-workers, vendors and outside guests. The successful candidate must have the ability to recognise and meet the needs of the office team, work in a professional manner, and multi-task between several projects while maintaining a cheerful and fun attitude (don’t sweat the small stuff or take yourself too seriously). The Office Assistant will support our growing company through a blend of operations, administration, and special projects, in addition to providing support to the management team both locally and internationally.

Our Tokyo office is located in Shibuya and is a modern, comfortable environment, with a well-stocked kitchen to keep you energised, plenty of areas for collaboration and overlooks a beautiful garden!   Join a fast-growing technology organisation, where you will play a key part in the day-to day operations of the Houzz Japan office.

Responsibilities include:

Ensure that the office runs smoothly on a daily basis by supporting all office functions in a fast-paced environment

Plan and execute team and office-wide meetings, relocations, ad-hoc tasks

Basic bookkeeping and management of company recurring office expenses

Control and manage building and office access as well as safety system

Develop and maintain vendor relationships, manage vendors and service providers, and take ownership of sourcing various office resources

Integrate new employees with necessary equipment, computer software and other requested peripherals.

Manage shipments, orders, inventories, and deliveries including office supplies, furniture, groceries, and computer related equipment

Organise multiple office wide meals each week, sourcing new ideas regularly

Maintain asset management system and track software licenses and purchases

Ensure that janitorial services are meeting standards and report any deficiencies on a daily basis to the landlord or janitorial services provider

Act as primary contact for IT operations and telecommunication functions

Organise fun team events, birthdays and festive holiday celebrations

Requirements & preferences for this position include:

2+ years of experience in a corporate IT/Operations environment, including significant cross-functional project management experience

Must have excellent communication skills and ability to present to senior management

Fluently bilingual in Japanese and English (able to assist/check translations in either language)

Precision and detail oriented with strong analytical skills

Proven ability to identify and drive process and system improvements

Positive, energetic, optimistic attitude, not afraid to roll up your sleeves

Team player with strong interpersonal skills including conscientiousness, diplomacy, flexibility, dependability, and, last but not least, a good sense of humour.