Executive Assistant

Description

Executive Assistant

Funding Circle seeks a business savvy Executive Assistant to amplify the effectiveness of three members of the US-based senior executive team, including the Managing Director, the Chief Product Officer and the Chief People Officer. This role is approx. 30% administrative and 70% business operations/special projects.

Birds-eye view of the role:

• Proactively monitor executive’s schedule to identify conflicts and reach out for input before time or priority conflicts occur
• Provide administrative support including coordinating logistics, schedules and travel arrangements efficiently
• Complete expense reports ensuring accuracy and proper approvals
• Monitor executive’s schedule to identify conflicts and reach out for resolution before time or priority conflicts occur
• Support a wide variety of projects, collect and organize information and data, and create presentations and reports
• Work across the organization to drive completion of cross-functional projects
• Help expedite conversations and decisions by becoming a business subject matter expert, handling inquiries and developing action plans to address issues and drive initiatives
• Partner with the culture committee and office team to drive the company culture, events and company-wide projects
• Meeting management including coordinating all required preparations (docs, decks, etc), note taking, follow up etc.
• Conduct research and complete special projects as assigned
• Provide personal assistance as needed to ensure maximal utilization of the supported executives’ time

Our ideal teammate:

• Organized, disciplined thinker with the ability to work independently in fast-paced, rapidly changing environment
• Strong detail orientation
• Proven ability to exercise considerable discretion and mature judgment when making decisions and interacting with associates, clients, Board of Directors, and others.
• High level of professionalism and integrity in dealing with confidential and sensitive issues
• Excellent problem solving, decision making, organization, time, and project management skills
• Superior written and verbal communication skills.  
• Self-starter, able to take initiative and ownership of projects and prioritize workload to completion with limited supervision
• Ability to work a flexible schedule as needed to complete time-sensitive or special projects
• Ability to quickly learn and adapt to new technologies.
• Positive, energetic personality
• Identification with our mission, “to build a better financial world”
• Alignment with our core values: Think Smart, Make It Happen, Be Open, Stand Together, Live The Adventure

Qualifications

• Bachelor’s Degree preferred
• Prior Executive Assistant and business operations experience preferred
• Tech savvy and comfortable with online interfaces
• Experience working with all levels of management, employees, vendors and customers