Executive Assistant

Description

GetYourGuide is the globally leading marketplace for unforgettable travel experiences. Travelers use GetYourGuide to discover the best things to do in a destination. Since its founding in 2009, people from all over the world have booked more than 150 million tours, activities, and attraction tickets through GetYourGuide. Powered by a global team of over 800 travel experts and technologists, we are headquartered in Berlin and have 17 local offices around the world. 

GetYourGuide is the place to book the best experiences in destinations across the globe. To ensure our Executives have enough time to focus on strategic priorities, we are looking for a dedicated Executive Assistant to support them on a variety of high impact tasks. 

EA Team mission: 

We play a critical role in the executive’s daily activities by owning their inboxs, calendars and travel management, as well as supporting them on a variety of tasks depending on their needs. We are seeking a self-motivated individual with good judgment, an eye for accuracy, professional integrity, and an exceptional ability to attend to details and get things done to join our team. This is a great opportunity to work closely with and learn from the leadership team at one of the most successful tech unicorns in Germany. You will be supporting the CMO and two VP's in Marketing.

Your responsibilities:

• Management of the Executive’s inbox and calendar
• Manage all travel preparation and expense reporting
• Optimize the executive’s schedules through efficient scheduling and prioritization with a solid understanding of the business context and priorities
• Serve as the primary point of contact for all questions related to the executive schedule
• Manage logistics around department and team offsites 
• Plan and prepare for team and department meetings 
• Drive improvement of existing processes and create operational efficiency 
• Assist in all administrative support functions
• Handle ad-hoc requests and drive projects as required
• Offer support on a variety of personal matters 
• Work alongside a team of Executive Assistants and cover when required

Your profile:

• 3-5 years experience as an Executive Assistant supporting management and/or founder roles
• Fluent in English (German is a bonus)
• Excellent planning and prioritization skills, requiring little guidance
• Organized and always one step ahead, constantly reviewing all activities and improving efficiency
• Attention to detail and ability to work efficiently and accurately when under pressure to meet tight deadlines
• Excellent communication skills with stakeholders internally and externally
• Great multitasker with a strong eye for detail who is able to prioritize and balance conflicting demands even on short notice
• Strong sense of responsibility and high level of commitment and integrity
• Positive and proactive attitude with a solution orientated approach
• Maintains absolute discretion and confidentiality at all times
• Can collaborate effectively in a team environment 
• Tech-savvy and confident using G Suite and MS Office etc.

More reasons to join us

• Working at a European tech unicorn with an international team from over 60 nationalities 
• Personal growth is one of our key values, we live this through an annual learning allowance, structured growth plans, regular feedback and transparency
• Weekly social events to bring the company together 
• Several fitness perks including yoga and Urban Sports Club
• A beautiful new office centrally located near Schönhauser Allee station
• Relocation assistance / a great team to help you with your move to Berlin
• Private Pension Scheme

Please send in your CV and Cover Letter in English through the form below. 

We’re committed to equal employment opportunity regardless of gender identity, ethnicity, race, sexual orientation, disability status, parental or marital status, or religion. Please refrain from including your picture and age with the application. 

*last sentence not in the US or other regions that don’t add pictures in applications*