Executive Assistant

Creata il 31-01-2019

Location Irvine, CA, US

POSIZIONE CHIUSA Candidati ora

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Descrizione

About Houzz

Houzz is the leading home renovation and design platform in the world. We have a highly engaged community of over 40 million unique monthly users who leverage our technologies to find inspiration for their next project, connect with over 2.1 million home design professionals and discover products in the Houzz Shop.

About the Role

As an Executive Assistant, you will provide timely and proactive administrative support to the Houzz Leadership Team. Not only will you assist in executing complex and sensitive projects on behalf of leaders, but you will also own assignments from end to end. If you have a passion for organizing and managing workday schedules, travel calendars, and key communications in a fast-paced, dynamic environment, then Houzz might be your next home! This role is located in Irvine and reports to VP of Marketplace, Lisa Rambo.

What You'll Do

Act as a liaison between internal team members at all levels and across all offices and work cross functionally with various departments in the company

Arrange and coordinate meetings, conference calls, events, travel, etc.

Anticipate and assemble information and data packages for meetings, business travel and other department and company events, preparing and/or adding finishing touches & polish to documents and other material as needed.

Provide administrative support as required including copying, scanning, filing, paperwork/document preparation, expense reporting and special projects

Complete projects and tasks accurately and efficiently and ask for help when needed

Take initiative to identify improvements to office and team operations and recommend improvements accordingly

Run errands for business or personal needs as needed

Proactive and assertive calendar management including gatekeeping, meeting preparation and document preparation for key leaders

Help to drive weekly executive team meeting agenda and capture major takeaways and ensure appropriate follow-up

Handle sensitive business and confidential information with discretion, tact, and diplomacy

At a Minimum, We’d Like You to Have

2+ years of experience in a PA/EA capacity

Prior experience working with C-level execs and VPs

Mastery of Google applications (Docs, Sheets, Calendar, etc.)

Eagerness to step outside your typical job description and be resourceful to get things done

Ability to determine priorities and make decisions

Superior verbal and written communication skills

Strong reporting and organization skills

6 months in current position required

Must be in good standing in current position

Ideally, You'll Also Have

Experience in a fast-paced tech environment is a plus

Ability to work independently without much direction or guidance while also being a strong team player

Benefit

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